Auto-Schedule a Tournament Event

Auto-scheduling is finally here!! We have been in the process of building and testing the ability to schedule pool play or bracket play on tournaments. So, follow below to auto-schedule one of your tournament events.

Prerequisites to auto-scheduling: You need a Tournament and Event. Follow this tutorial on how to create a tournament and event.

Step1: Go to your tournament by clicking on My Tournaments in the left hand menu and then clicking on the event name or the tournament name of your previously created tournament. See our instructions on how to create a tournament if you do not have one yet.

Step 2: Once on your Tournament Dashboard click the Event that you want to schedule. You can follow this tutorial on how to schedule one game at a time if that is all you need to do. If you want to auto-schedule then click on "Schedule" in the menu bar. That will take you to your Schedule page for that particular Event.

Click on "Schedule" to get to the schedule page.


Step 3: You can now click Manage Pool Play or Manage Brackets depending on the type of scheduling you would like to do. This will launch our Event Scheduling software.

Clicking on Manage Pool Play takes you to our Pool Play scheduling software.

Step 4: You now have to create an "AutoLeague" so that you can begin the scheduling process. An AutoLeague holds all of the teams in your event. You can create multiple AutoLeagues that can be used for different Pools, but you only need to create one to begin scheduling. Click on the Click Here button to create a new AutoLeague.

Step 5: Now you will want to name your AutoLeague, add the time of each game, and select the teams that will be in your tournament. The teams that show up will be the teams that have registered online for your event or that you added to your event in LeagueTime. Once you have finished setting the options then click on the Create League button.

Add a Name, Minutes per Game, and pick the teams, then click Create League.


Step 6: Now that you have created your AutoLeague you can seed your teams by clicking the up and down arrows to move them up or down in the seeding table. When you are finished seeding the teams you can then click on the "Schedule League" button on the left hand side to begin setting up your Auto-Schedule.

Seed your teams, then click on "Schedule League" to begin the scheduling process.

Step 7: Once you click on Schedule League you will be brought to the AutoScheduling section where you will set up all the options for your Event. The system automatically takes you to Step 2: Locations where you can pick your fields that you will be using for your event. You have to already have added a Venue on your Event in LeagueTime that has fields on it. You will have to contact us at support@leaguetime.com in order to have fields added to your venue if there are no fields to choose when you get to this step.

Contact us at support@leaguetime.com if you do not have any Locations to choose from.
You can now select the different fields that you will be using in your event. Only select the fields you have access to. If you select all of them and are not using them the system will still use them to schedule games on.

You can also click back to Step 1: Leagues and change which AutoLeague is being used for your event. Creating multiple AutoLeagues will allow you to have multiple Pools for your event.

Step 8: One you have selected the fields that you will be using then click on the "Set Dates" button to go to Step 3: Dates. This is where you will choose which days your event is being held.

Choose multiple days by just clicking on each day you want. Click on a day a second time to remove it from the list.

 Step 9: Click the Set Times button to add in your times that will be used. You can set times to be used for All Dates or you can choose the time for each specific day if the same times will not be used across multiple days. Once again you can click the red X to remove a time.

Change the time dropdowns and click Add Time to add the times for specific dates.
Step 10: Click on Set Preferences. This is where you will set how many games each team plays.

Add the number of games per team. 

Step 11: Click on Team Preferences. This is where you can set individual preferences for each tournament. You can set up a rule that a specific team doesn't play at a certain time, or only plays at a specific field. There are many options to play with, but you don't have to change any of them if you don't want.

Set up any team preferences if there are any.

Step 12: Click on Finalize Schedule. This is where you will see the dates and times and which fields will be used.

Change any options before moving to Balancing.
Step 13: Click on See Balancing.

Load Balancing shows how many games each team has.

Step 14: Click on Set Games. This is the moment you have been waiting for. This will set all the games on your event and add each game to the teams in LeagueTime. You will be given a confirmation dialogue box that you can choose to either Go Back and keep editing your settings or you can See the New Schedule.

Click on See the New Schedule to go back to LeagueTime and see your games.

Step 15: Viewing your New Schedule will take you to LeagueTime where you will be able to view all of your games that were created. Now each team will have a new tournament game scheduled on their individual team web site that is linked to this tournament event. You can click on the bar chart icon to add or edit scores and add pitch counts. When you update the scores on the games it will automatically update the standings on the public event website. You can also switch home and away teams by clicking the crossed arrows or delete a game by clicking on the trash can.

The Newly created Auto-Schedule. 

You can always get back to the Auto-Scheduling portion by clicking on Manage Pool Play again. This will allow you to add more AutoLeagues for different pools or change any settings you like. Just go back through and change any settings then click on the Set the Games button again to have all the games updated. Once you are happy with your schedule then you can go to the Teams page and email all of the teams in your event to let them know the schedule is ready.

You can also create a bracket for this same event. So, now that pool play if completed you could set up a Bracket tournament by clicking on Manage Brackets. This will allow you to set up a bracket for the final teams to move into.

Good luck with your tournament and contact us at support@leaguetime.com if you need any help or guidance with your new Auto-Scheduled event. 

Create League Registrations

League Registration is Now Available to all league sites. You must now create a league registration in order to add teams to your league. However, teams can still pay offline or online. View the short video below or follow the steps below:



Schedule Games on a Tournament Event

Have you created your tournament and all of your events and now you want to schedule games and add scores and stats to those games? Look no further because you are in the right place! Here is how you can schedule games on your events.

Step 1: Go to your Tournament Dashboard
Click on My Tournaments and then click on the tournament that you want to schedule games on. This will take you to your Tournament Dashboard and you should see a list of your events like the image below.

This is your Tournament Dashboard - Click on the name of an Event, like "10U National" to go to that Event.

Step 2: Click on the name of the Event that you want to add games to.
Once you are on your Tournament Dashboard then you can click on one of the events that you have already created. Click on the name of the event to be taken to your Event Dashboard. The Event Dashboard is where you will be able to manage all of the details for that event. To schedule games on that particular event you will click on the "Schedule" button in the menu bar.

Click on the "Schedule" button on the menu bar.
Step 3: Add a Game or Edit/Delete/Score a game
Once you are looking at your Schedule page you can either schedule a new game for your event or you can edit, delete, or add a score to an already existing game. Just click on the pencil icon to edit the details of a game on your schedule or click on the little bar chart icon to add a score and stats to a game that has already been played. You can also delete a game by clicking on the trash can next to a game if it does not have a score on it. The last icon is a "Swap Home/Away" teams button that will switch the home and away teams.

Click on the icons on the right of a game to edit/delete/add a score or swap home and away teams.
And that is it... We will also have our "Auto-Scheduler" coming soon which will let you automatically generate pool play schedules and brackets. Stay tuned for those updates, and good luck with your tournaments!!






Tournament Payments

We have now added the ability for tournament directors and event directors to collect online payments for their tournaments. Turning on payments for Tournaments is now super simple. Follow these quick directions:

Step 1: Create your Event under your Tournament
Go to your tournament under the My Tournaments tab and click the large "Add Event" Button at the top of the Tournament Dashboard page.

This will allow you to add the details for your Event.
Add all the Event Info for your event.

Step 2: Turn on Online Registration & Online Payments
Below the Event Info window will be a new "Additional Settings" box. This is where you will set up your online registration and online payments information. Turn both switches to the "On" position in order to accept online registration and online payments. You will need to specify a PayPal Email Address in order to accept online payments. Online payments made through LeagueTime will be deducted a 2% fee plus the associated PayPal fees. These fees will come out of the overall price set as the "Entry Fee."

You will need to specify a PayPal Email Address in order to accept online payments.

Step 3: Accept the LeagueTime Terms of Service & Save
You will have to check the box to accept the LeagueTime Terms of Service in order to be able to Save all of your settings for your event.

Check the Terms of Service check box to finalize and save your event.

Last but not least, sit back and start watching as teams register for your event and begin paying you online. It's never been so easy to manage your tournaments!

Good luck with all your events!





NEW! Email your players/parents.

Coaches, you have been waiting for this, and now we have it. You can now email your players and parents right from your Team Dashboard. Just click on the new "Email Roster" button and you will be able to send an email to all the players and parents on your team*. Once you have sent your email than you will be given a success message letting you know the email was sent. *Make sure that you have an email address associated with either the player or the player's guardian in order for them to receive an email. If you need to update the player or parents contact information then CLICK HERE to learn how to update that information.


Adding Scores & Stats

Once you have played a game then it is easy to add stats and scores to that game. Here are the quick instructions:

Step 1: Go to your Team Dashboard and click on Team Manager then Schedule in the menu bar.